I’ve received several requests to facilitate “sharing/support sessions” with employees, families, students – more than usual, probably because I’m not just a DEI facilitator: I’m Asian-American. And the recent, broader recognition of anti-Asian racism in predominantly white – and actually in most non-predominantly Asian – communities (although anti-Asian racism is, I repeat, just slightly younger than Europe discovering the rest of its continent) means: more APIA* affinity occasions and spaces [see end of post re: this acronym].
Because I’m not able to say yes to many of these requests, I’ve put together a few notes on facilitating these sessions. Just some basics that I’m sharing here. I advise:
- Clarity about purpose and any expectations re: confidentiality (for example) that may impact participation. People should know what, why, who and what they can expect to happen once they’ve shared/you’ve listened. Does support extend after this session? Is this session part of an organizational strategy to advance DEI by design, and realize dignity, belonging and justice within the community? Or is support in the session the purpose and end goal?
- Especially if leadership is in the room, clarifying how leadership will show up and what will stay in the room will be essential.
- Regarding for whom the session is happening: if this is an affinity space, inclusion based on self-identification is essential. Sometimes these groups are by invitation, which depends on the organizer(s) knowing/thinking they know who identifies as APIA. And, of course, the idea that we can tell who is APIA based on how they look is… racial profiling. Of course, your organization may have already asked employees/other community members to self-identify, and thus you may already have this information as the basis for invitations.
- “For whom” also invites: what the internal (for the group), and – if any – external (for your greater organization/community) functions of this session are. It’s different to provide a space for a group of people to serve them, and to provide a space for a group of people because you’re asking for their service (i.e. please share so that we may learn...)
- Paired with the previous bullet, you should be clear if this is an affinity space, and not an ally space. (That is, people who support APIA colleagues can do so, outside of this occasion, which is for APIA employees/families/students.)
- Don’t presume the space you’re creating will be safe.
- Establish your group agreements at the top of your session. I reinforce:
- confidentiality (for self and others),
- ask people to use “yes, and…” thinking (we don’t all have to agree: just accept the inevitable diversity of our perspectives), and
- ask that we all strive to make our time worthwhile.
- I also note that sometimes hurtful things can happen in spaces that are supposed to be just and safe, so let’s all share responsibility for stewarding mutual safety and well-being. If we need to pause and talk about what just happened in here/what’s happening with us, let’s do that, engaging as we are safe and able, even if it is uncomfortable.
- Establish your group agreements at the top of your session. I reinforce:
- It’s also helpful to plan time to check in before you adjourn to:
- reinforce confidentiality (giving an example of what people can say from this experience – ex. “I felt it was helpful just to get to talk” – and what not to say – ex. repeating someone else’s story, even if anonymously),
- ask about action items/next steps (maybe there are none, or perhaps the group identified things they’d like to think more about communicating formally with leadership and/or how they might want to meet again, or engage their colleagues).
- You may also want to think ahead to reasonably anticipatable challenges like: someone dominating air time, an ally showing up anyway… (not all possible “what ifs…” but the examples I gave are, in my experience, reasonable to anticipate and plan for)
Again, just a starter in thinking about listening/sharing/supporting sessions.
On a larger note, I typically ask about the context for these sessions, and how they connect to a larger plan to support and design for dignity, belonging and thriving. An action is good; within a strategy is even more impactful.
* APIA is my way of referring to Asian and Pacific Islander Americans. Here’s me explaining more fully why I don’t use AAPI.